By Surplus Cascade · Updated October 25, 2026
Make the record match one asset
Start with manufacturer, exact model, serial number when available and the date of the observation. For a modular system, identify the chassis, controller and modules. Keep photographs and supporting records linked to the same inventory ID so a reviewer can tell which asset was checked.
Describe the check that actually occurred
| Description | What to record | What it does not establish |
|---|---|---|
| Untested | No current checks known; last known use if available. | That it works or that it has failed. |
| Power-on only | Date, visible display and observed errors. | Measurement performance across functions. |
| Functional check | Functions checked, conditions and observed results. | Unexamined functions or current calibration. |
| Calibration record available | Matching asset, provider, date and document scope. | Coverage beyond that record or validity after changes. |
List what is included and what is missing
Record probes, leads, fixtures, power supplies, interface cards, cables and controllers. Note a missing module or damaged connector directly. A complete-looking front panel does not identify every installed option or confirm that the accessories in a nearby box belong to that instrument.
Use existing photographs and records
Clear front and rear views, identification labels and visible damage are useful. Add existing service reports, calibration documents or error photographs if you have them. Keep document dates visible. Do not run unfamiliar equipment or open energized equipment just to produce an enquiry.
Write observations rather than assurances
For example: “Powers on; display visible; other functions untested; rear connector damaged; no probes included.” This is an illustrative description, not a report on an actual Surplus Cascade asset. Avoid replacing specific observations with unsupported terms such as fully tested, certified or ready for production.
Explain how the record will be used
Condition information helps a buyer decide which checks are needed and helps auction descriptions remain accurate. At Surplus Cascade, final purchase pricing follows equipment checks; photographs and seller notes start the review. We consider working, untested, faulty and incomplete instruments within our test equipment scope.
Use the inventory checklist, read the guide to untested equipment or discuss an auction project.